HR & Finance/Office Manager

SPSP-Health is a rapidly growing eCommerce company with a dynamic and fast-paced work environment. Our team consists of professionals in IT, marketing, eCommerce and finance. We are now seeking a highly organised and motivated HR & Office Manager to join our team.

As a critical member of our team, the HR & Office Manager will be responsible for handling finance and HR tasks, ensuring the smooth and efficient operation of our office. The ideal candidate will possess exceptional organisational skills with a strong focus on planning and attention to detail. In addition, they will possess excellent communication and interpersonal skills, as they will be a key operational professional at SPSP-Health.

If you are passionate about providing outstanding operational support and believe that outstanding planning is crucial for any successful business, we would love to hear from you. This is a unique opportunity to join our office located in Madrid, Spain.

Overseeing the work of all office employees to ensure they work productively and meet deadlines and company standards

Answering telephone calls and emails service providers / suppliers and directing them to relevant staff

Creating an office budget and ensuring it is followed

Monitoring office supplies and ordering new stationery, furniture, appliances and electronics as required

Organising maintenance to keep the office clean and safe, and appliances are in good working order

Reporting office progress to senior management and working with them to improve office operations

Carry out HR-related tasks such as payroll, administering vacation/sick leave, attendance etc.

Carry out data inputting such as adding new supplier details, financial data such as sales, refunds etc.

Create an efficient filing system to store relevant documents accordingly

Assist with any applications or other processes which require sending documentation via email / courier in addition to filling in forms as required as part of application procedures

Bachelor degree or higher and/or 3+ years working experience in a managerial office/admin role with a background in HR

Working experience/knowledge in finance would be considered an asset

Candidates must be native/fluent in Spanish and English (understanding, reading and writing)

Strong written and verbal communication skills to produce reports, assign tasks, accept instructions and handle vendor contracts, among other tasks

Organization and the ability to multitask to complete a wide variety of tasks

Flexibility to help employees  adjust to new tasks should company or office needs change

Strong interpersonal skills to interact positively with employees and management

Leadership ability to manage challenges and oversee employees

Attention to detail to ensure tasks are completed thoroughly and correctly

Demonstrated active listening skills, highly consultative and solutions-oriented.

Full-time (40 hours per week)

Working hours are from 08:00 – 17:00, 5 days per week (Monday to Friday)

Office-based

If this role interests you and you feel that you are the right fit, send an updated CV and a short covering letter to [email protected] to apply. We look forward to hearing from you.

*Due to the high volume of CVs received only successful candidates will be contacted.